Features built for material participation
HourProof gives real estate investors a purpose-built system for tracking rental property hours, maintaining contemporaneous records, and building IRS-ready documentation with evidence.
HourProof is for informational and record-keeping purposes only. Consult your CPA or tax professional for tax advice.
Activity Logging
Log every property management task with the detail that matters
Record activities with date, property, category, duration, and description. Each entry becomes part of your contemporaneous record — the kind of documentation the IRS expects when material participation is claimed.
- Choose from pre-built activity categories: guest communication, cleaning coordination, maintenance, bookkeeping, and more
- Assign each activity to a specific property or property group
- Add descriptions that explain what you actually did — not just a category label
- Edit or update entries after the fact with full change history
Built-in Timer
Track time as you work, not from memory after the fact
Start a timer when you begin a property management task and stop it when you finish. The duration is recorded automatically, eliminating the guesswork that weakens year-end reconstructions.
- One-tap start and stop from the main screen
- Timer runs in the background while you work on other things
- Automatically converts elapsed time into an activity log entry
- No need to estimate durations — the timer records precisely what happened
AI-Assisted Logging
Describe your work in plain English and let AI do the rest
Type or paste a natural language description like "spent 45 minutes coordinating the plumber for Unit 3 bathroom leak" and HourProof extracts the category, duration, property, and description automatically.
- Natural language parsing for quick entry
- Suggests category, duration, and property from your description
- Works with OpenAI — bring your own API key for full control
- Built-in pattern matching works offline without an API key
Voice Input
Log activities hands-free while you are on the property
Speak your activity description and HourProof converts it to a structured log entry using on-device speech recognition. Ideal for logging while you are physically working at a property.
- On-device speech recognition — works without internet
- Converts speech to structured activity entries
- Combines with AI pattern matching for automatic categorization
- Useful during turnovers, inspections, and maintenance visits
Evidence Attachments
Attach photos, receipts, and documents to any activity
Strong contemporaneous records include supporting evidence. HourProof lets you attach photos, receipts, documents, and emails directly to activity entries, so your evidence is linked to the work it supports.
- Capture photos directly from the camera or choose from your library
- Attach receipts, invoices, and documents as evidence
- Each attachment is timestamped and linked to a specific activity
- Evidence stays organized by property and date — no more digging through photo rolls
Goal Tracking & Dashboards
See your progress toward material participation thresholds
HourProof tracks your cumulative hours against IRS thresholds: 100 hours for STR properties and 750 hours for LTR and REPS qualification. Visual dashboards show where you stand at any point in the year.
- Separate hour goals for STR (100 hours) and LTR (750 hours) properties
- Visual progress bars and percentage tracking by property
- Year-to-date summaries and monthly breakdowns
- Property group tracking for investors with grouping elections
Reports & Export
Generate CPA-ready reports at tax time
Export your activity logs as organized reports grouped by property, category, or date range. Give your CPA clean documentation instead of a messy spreadsheet.
- Filter reports by property, date range, or activity category
- Export as PDF or share directly from the app
- Includes total hours, activity details, and evidence references
- Designed for CPA review — structured and professional
Calendar Sync
Turn your existing calendar into activity suggestions
Connect Google Calendar and HourProof will identify calendar events that look like real estate activities — property showings, contractor meetings, cleaning schedules — and suggest them as material participation entries for your review.
- Read-only Google Calendar integration (never modifies your calendar)
- AI-powered classification of calendar events
- You review and accept each suggestion — nothing is logged automatically
- Disconnect at any time from Settings
Multi-Property Management
Track every property in your portfolio separately
Manage STR and LTR properties with different hour goals, group properties for combined tracking, and see per-property breakdowns that support both your tax strategy and audit defense.
- Add unlimited properties with custom names, types, and colors
- Group properties for combined hour tracking (supports grouping election)
- Per-property hour totals and activity histories
- Color-coded properties for quick visual identification
Start tracking your material participation hours
Download HourProof on the App Store and start building contemporaneous records for your rental properties today.